Last updated: August 18, 2025
Positive Expressions Inc. (“Positive Expressions,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect on positive-expressions.org and any pages that link to this Policy (the “Site”), how we use it, and the choices you have.
Important HIPAA note: Our website is not intended to collect Protected Health Information (PHI). Please do not submit medical details through general contact forms. If you are a client or prospective client, we will provide a separate Notice of Privacy Practices and secure channels for PHI as required.
1) Information We Collect
- You provide: name, email, phone, and any message content you submit through forms, event registrations, referrals, or newsletter sign-ups.
- Automatic data: IP address, device/browser type, pages viewed, time on site, and referral URLs collected via cookies or similar technologies.
- Employment (W2) or Contractor (1099) applications: résumé details, work history, and references that you voluntarily submit.
2) How We Use Information
We use information to:
- Respond to inquiries, schedule services, and provide customer support.
- Operate, maintain, secure, and improve the Site (including analytics).
- Send administrative messages and (with your consent, where required) updates or newsletters.
- Comply with law, regulations, or valid legal processes, and protect the rights and safety of our users and organization.
We do not sell your personal information.
3) Legal Bases (where applicable)
Depending on your location, we process data based on: your consent, our legitimate interests in running and protecting the Site, and/or to comply with legal obligations.
4) Cookies & Analytics
We may use cookies or similar technologies to remember your preferences and understand how visitors use the Site. You can control cookies through your browser settings. If we use third-party analytics (e.g., Google Analytics), those providers may set their own cookies and process limited usage data on our behalf.
5) Third-Party Services
We may share information with service providers who help us run the Site or deliver requested services (for example: website hosting, email delivery, analytics, scheduling, or payment processing). These providers are contractually required to use information only to provide services to us and to protect it appropriately.
6) Data Retention
We keep personal information only as long as necessary for the purposes described here, to meet legal or accounting requirements, or to resolve disputes. When no longer needed, we delete or de-identify it.
7) Security
We employ reasonable administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.
8) Children’s Privacy
The Site is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, contact us and we will delete it.
9) Your Choices
- Email: You can opt out of non-essential emails by using the unsubscribe link or contacting us.
- Cookies: Manage cookies in your browser settings.
- Access/Update/Delete: You may request access to, correction of, or deletion of your personal information (subject to applicable law) by contacting us at the email below.
10) State Privacy Rights (U.S.)
Some U.S. state laws grant additional rights (e.g., access, deletion, correction, and opt-out of certain processing). If you reside in a state with such rights (including, for example, CA, CO, CT, UT, IA, VA), you may exercise them by emailing us.
Indiana: Indiana’s Consumer Data Protection Act takes effect January 1, 2026. We will update this Policy and our practices before that date as needed.
11) Do Not Track
Browsers may offer “Do Not Track” or similar signals. At this time, the Site does not respond to these signals. You can still manage cookies through your browser.
12) Links to Other Sites
Our Site may link to third-party websites. We are not responsible for the privacy practices of those sites. Review their policies before providing information.
13) Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted here with a new “Last updated” date. Material changes will be highlighted or otherwise communicated as appropriate.
14) Contact Us
Positive Expressions Inc.
Email: chaunda.hall@positive-expressions.org
Subject line: Privacy Request
If you are a client and need our HIPAA Notice of Privacy Practices or a secure channel for PHI, email us and we’ll provide the appropriate documents and instructions.
